Procare | The Leader in Child Care Management Software
TRUSTED BY EDUCATORS AT OVER 40,000 CHILD CARE CENTERS
A Leader in Child Care Management Software
Easily manage every part of your child care business by letting Procare organize family information, track attendance, automate tuition collection and do more for you!
Procare has the solution that’s right for your daycare, preschool, Head Start or ECE center so you can focus on what matters most – the children in your care.
BRAND NEW
Meet RoomRunner
Introducing Procare’s AI-assisted enrollment planning experience. RoomRunner helps center leaders see future openings, plan room transitions, and match the right family to the right seat — all before the scramble starts.
Procare is the simplest platform for child care owners to run their entire business.
Run your entire business: billing, parent communication, classroom management, and compliance. All without the chaos of juggling multiple platforms. You get a modern, easy-to-use software built specifically for small and independent centers, plus a support team that’s actually responsive when you need help.
Trusted by 40,000+ child care businesses nationwide. We’ve been refining our software for 30 years, so you don’t have to guess if it works.
Source: Capterra
Procare solutions makes running a business day to day so much smoother and helps get more accomplished in a single day!
Heather L, Director
Source: Capterra
Procare has truly streamlined how we manage our center, making it easier to focus on the children instead of administrative tasks. It’s a reliable, user-friendly tool we now consider essential to our daily routine.
Yesenia A, Director of Operations
Source: Capterra
I love the dashboard that shows student ratio per classroom. So far, Procare has been user friendly and easy to use on the staff side as well as parent side.
Robyn D, Director
Source: Capterra
Procare has been an amazing tool for our daycare. It has made daily operations so much easier – from communicating with parents to managing billing and attendance.
Siena Elise C, Admin Assistant
Source: Capterra
Procare truly supports every aspect of our center, making it an essential tool in our daily success.
Bri D, Executive Director
Source: Capterra
I love how all student data, documents, attendance, billing and communication can be done through one platform seamlessly! Their customer service is amazing and responsive.
Desiree U, Administrator
Source: Capterra
What I appreciate most is the level of support and responsiveness from the Procare team. Anytime I’ve needed assistance, the help has been prompt, professional, and genuinely kind.
Jennifer Ledezma, Administrator
Source: Capterra
We are a small preschool and we love using Procare to keep in touch with our parents. It’s easy to use and to keep track of daily student activities.
Joy K, Director
Source: Capterra
Procare has been instrumental in managing family communications and billing. From doing everything by hand to transitioning to digital it has been pretty seamless.
Beth G, Director
Procare Cost and Time Savings CalculatorAutomated Payment Processing Cost & Time Savings CalculatorDigital Curriculum Cost and Time Savings Calculator
Calculate your potential cost and time savings by using Procare’s all-in-one child care management software. All we will need from you is some information about your child care location*:
Calculate your potential cost and time savings by using Procare’s secure and effortless child care payment processing. All we will need from you is some information about your child care location*:
Calculate your potential cost and time savings by using Procare’s classroom management. All we will need from you is some information about your child care location*:
Number of StaffNumber of StudentsType of CenterChild Care CenterMulti-Center or Franchise CenterSchool DistrictBefore and After School ProgramPark DistrictChurch or Faith-Based OrganizationIn-Home Child Care
View Savings
All fields are required
\* Our data model is based on our experience working with over 100,000 child care centers, before and after school programs and youth organizations since 1992.
Hourly Rate (constant)
Switching to Procare will save you 28.73 hours and $485.54a month!*a month!
| Manual | Procare | |
|---|---|---|
| Time(hr/month) | Cost($/month) | |
| --- | --- | --- |
| Family Registration | 0 hr | $0.00 |
| Attendance Tracking | 1.5 hr | $25.35 |
| Family Communication and Engagement | 1 hr | $16.90 |
| Financials | 10 hr | $169.00 |
| Payment Processing | 10.8 hr | $182.52 |
| Classroom Management | 10 hr | $169.00 |
| Family Registration |
|---|
| Manual |
| Time(hr/month) |
| 0 hr |
| Attendance Tracking |
|---|
| Manual |
| Time(hr/month) |
| 1.5 hr |
| Family Communication and Engagement |
|---|
| Manual |
| Time(hr/month) |
| 1 hr |
| Financials |
|---|
| Manual |
| Time(hr/month) |
| 10 hr |
| Payment Processing |
|---|
| Manual |
| Time(hr/month) |
| 10.8 hr |
| Classroom Management |
|---|
| Manual |
| Time(hr/month) |
| 10 hr |
The cost and time savings shown here are what the Procare all-in-one solution will help you save at your child care organization. Fill out the form below to see the full breakdown.
We understand that smaller centers and in-home daycare providers are operating on a tight budget, and that is why we provide all these features for the affordable price of just $25 per month. Let us handle the business of child care so you can get back to caring for your children.
To learn more about Procare home version, click below.
*Please note that the report you see only factors in cost and time savings for the in-home solution features. For Procare home version users that are interested in seeing how they can benefit from Procare’s full suite of capabilities, contact us today to speak to a Procare representative.*Please note that the report you see only factors in cost and time savings for the in-home solution features. For Procare home version users that are interested in seeing how they can benefit from Procare’s full suite of capabilities, contact us today to speak to a Procare representative.*Please note that the classroom management functionality is not available for in-home users. For Procare home version users that are interested in seeing how they can benefit from Procare’s full suite of capabilities, contact us today to speak to a Procare representative.
| Cost & Time Savings |
|---|
| Date |
| Automation |
| Number of Staff |
| Number of Students |
| Hourly Rate |
| Savings per Month |
For over 30 years, Procare Solutions has helped child care businesses big and small tackle their biggest operational challenges.
From contactless check-in, attendance tracking and staff management to family engagement, tuition collection and extensive reporting, we have the solutions that child care professionals want most.
More than 37,000 child care businesses choose Procare because we give them everything they need to focus on what they love—providing amazing experiences to the children in their care.
Our data model is based on our experience working with over 100,000 child care centers, before and after school programs and youth organizations since 1992.
Learn more at procaresolutions.com
Procare Cost and Time Savings Calculator
| Family Registration | Manual | Procare |
|---|---|---|
| Task | Time(hr/month) | Cost($/month) |
| --- | --- | --- |
| Enrollment | 0 hr | $0.00 |
| Waitlist / Lead Management | 0 hr | $0.00 |
| eDocuments | 0 hr | $0.00 |
| Family Data Entry / Management | 0 hr | $0.00 |
| Health and Immunization Records | 0 hr | $0.00 |
| Total per month | 0 hr | $0.00 |
| Attendance Tracking | Manual | Procare |
|---|---|---|
| Task | Time(hr/month) | Cost($/month) |
| --- | --- | --- |
| Check-in/Check-out | 0 hr | $0.00 |
| Class Roster Management | 1 hr | $16.90 |
| Teacher-Student Ratio Tracking | 0.5 hr | $8.45 |
| Total per month | 1.5 hr | $25.35 |
| Family Communication and Engagement | Manual | Procare |
|---|---|---|
| Task | Time(hr/month) | Cost($/month) |
| --- | --- | --- |
| Child Activity Tracking | 0 hr | $0.00 |
| Family Messaging | 0 hr | $0.00 |
| Staff Messaging | 0 hr | $0.00 |
| Meal Planning | 1 hr | $16.90 |
| Total per month | 1 hr | $16.90 |
| Financials | Manual | Procare |
|---|---|---|
| Task | Time(hr/month) | Cost($/month) |
| --- | --- | --- |
| Payroll | 0 hr | $0.00 |
| Financial Reporting | 8 hr | $135.20 |
| Business Planning and Reporting | 2 hr | $33.80 |
| Staff Time Tracking / Scheduling | 0 hr | $0.00 |
| Total per month | 10 hr | $169.00 |
| Payment Processing | Manual | Procare |
|---|---|---|
| Task | Time(hr/month) | Cost($/month) |
| --- | --- | --- |
| Registration Payments and Processing | 0 hr | $0.00 |
| Tuition Processing | 4 hr | $67.60 |
| Subsidy Management | 4 hr | $67.60 |
| Payment Reminders | 2 hr | $33.80 |
| Annual Tax Statements | 0.8 hr | $13.52 |
| Total per month | 10.8 hr | $182.52 |
| Classroom Management | Manual | Procare |
|---|---|---|
| Task | Time(hr/month) | Cost($/month) |
| --- | --- | --- |
| Activity Planning | 0 hr | $0.00 |
| Develop and Maintain Curriculum | 0 hr | $0.00 |
| Assessments and Milestones | 0 hr | $0.00 |
| State Compliance / Licensing Reporting | 10 hr | $169.00 |
| Total per month | 10 hr | $169.00 |
Procare Support is here for you.
From setup and installation to ongoing help and training.
Visit our support portal for help with Procare’s child care management software.
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