AI-Powered Child Care Enrollment Management Software

Stop Guessing. Start Filling Seats.

See every room. Know what’s next.

RoomRunner uses AI to give you a complete view of your center’s child care enrollment management–today, tomorrow or even a year from now. Now you can plan ahead, fill seats faster and stay in control.

Enrollment Management Intelligence — Built Into Procare

RoomRunner is Procare’s AI-powered child care enrollment management software that shows what’s happening across your center now, predicts what’s coming and recommends what to do next. It pulls directly from your live Procare data – enrollment, attendance, child profiles and aging milestones – to automate child care enrollment forecasting, daycare waitlist management and capacity planning. No new system. No duplicate work. Just a clear, forward-looking view of your center.

See RoomRunner in Action

Get a look at how RoomRunner shows a real-time view of what’s happening across your center, and what’s coming next, so you can keep families happy while maximizing revenue.

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You’ve heard the question thousands of times, When can my child start? You answer, Let me get back to you. Then dig through paperwork, sticky notes, and spreadsheets to come up with a guesstimate. You deserve a better way to manage enrollment. A way that removes the guesswork, keeps families happy, and keeps seats filled. Today, that way is here. We call it RoomRunner. ProCare’s RoomRunner harnesses AI to give you a clear view of your entire center today, tomorrow, and even next year. All your enrollment planning tools in one place, answering: Who’s ready to transition and when? Who’s leaving? Are we at capacity? Under capacity? At risk of going over? Room Runner even identifies optimal families on your wait list. Best of all, Room Runner is built into ProCare, the software centers like yours already know and trust. Less guessing, less stressing, and more time focusing on the important stuff. You asked, we listened. Meet RoomRunner.

From Reactive to Ready

Running a center means constantly answering questions like:

• When will a seat open?
• Who should move-up next?
• Are we at risk of being under or over (yikes!) capacity?

Many directors rely on spreadsheets, sticky notes and gut instinct. That can lead to missed opportunities, delayed decisions and unnecessary stress.

RoomRunner replaces guesswork with real-time AI insight and proactive daycare occupancy management – so you can reduce daycare vacancy before it impacts your bottom line.

Without RoomRunner

• You pull multiple reports to find enrollment gaps
• You learn about openings after parents give notice
• Your waitlist lives in a disconnected spreadsheet
• Ratio issues can show up during inspections
• Decisions rely on gut feelings

With RoomRunner

• You see openings 30+ days in advance
• One simple dashboard shows what needs attention
• You can match open seats to the right families instantly
• You will catch ratio risks early with built-in alerts
• Live data will clearly inform your next steps

How It Works

See What’s Happening

Get a real-time view of room capacity, current enrollment and upcoming transitions — powered by live data, not handwritten reports.

Plan What’s Next

RoomRunner’s predictive enrollment software forecasts openings, identifies child care enrollment gaps and recommends which children to move, and when, based on age, availability and capacity.

Plan to Fill Seats Before They’re Empty

You will automatically match waitlisted families to upcoming openings and act early so seats are filled before they ever go vacant and parents stay informed and happy.

Be Confident in Your Forecast

Behind the scenes, RoomRunner tracks transitions, schedules and licensing requirements across your center, helping you plan 30, 60 or even 90+ days ahead with confidence.

Why It Matters

We built RoomRunner on a simple truth: every empty seat is lost revenue, and every missed transition is a missed opportunity.

Real-Time Capacity Tracking

Know exactly how many seats you have with AI child care occupancy tracking.

Proactive Enrollment Planning

Use child care enrollment automation and occupancy tracking to plan ahead instead of reacting.

Revenue Protection

Identify and close child care enrollment gaps before they cost you.

Compliance Confidence

Stay ahead with built-in child care ratio compliance software.

20% Revenue Recovery

By filling seats that would have otherwise gone unfilled

12 Months Visibility

Allowing planning powered by predictive enrollment software

40,000+

centers and schools trust Procare

Frequently Asked Questions

Does RoomRunner replace my judgment?

Not at all. It simplifies and shares complex data and recommendations so you can act faster and more confidently. You always make the final call.

Do I need a new system?

No. RoomRunner is built directly into Procare. No new login, no tedious setup.

How accurate is the forecasting?

RoomRunner’s AI-powered child care enrollment forecasting uses real-time enrollment, attendance and transition data to provide 30 to 90-day visibility and improves as your data improves.

How does it help with compliance?

RoomRunner monitors room capacity and flags risks early using child care ratio compliance software. Now you can act long before issues arise.

How do I get started?

Log into Procare and access RoomRunner in your dashboard or contact your account manager to get started.

Ready to Start Running Ahead?

Every day without RoomRunner is another day of guessing about openings, transitions and your waitlist.

Start using the AI-powered child care enrollment management software and capacity planning tools designed to help you plan ahead, act with confidence and fill every seat.